PROJECT ASSOCIATE DRR POLICY AND COMMUNITY (NATIONAL) - UNDP Indonesia

15 March 2010

Location :	Banda Aceh, INDONESIA
Application Deadline :	26-Mar-10
Type of Contract :	Service Contract
Languages Required :	English
Duration of Initial Contract :	12 months
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Background
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.   I. Background The project "Making Aceh Safer Through Disaster Risk Reduction in Development" (DRR-A) is a joint Government of Indonesia – UNDP project, prepared to support Aceh's Provincial & District governments in their efforts of reducing disaster risk in the area. DRR – A is designed to make disaster risk reduction a normal part of the local level development process, established in core functions of Aceh's local government and their public and private partners especially in Aceh's local communities where the most effective and direct actions can be taken to reduce physical, economic, and social vulnerability to disasters.   The project is aimed to produce four key outputs: Output 1: Institutional arrangement and enabling environment established to facilitate participatory and concerted implementation of DRR measures Output 2: Demonstration of gender sensitive projects implemented in selected locations to test and improve measures for reducing risk from natural disasters Output 3: TDMRC-UNSYIAH strengthened to provide science-based information, service and knowledge assistance to the local government and other DRR proponents in implementing their DRR activities. Output 4: DRR public awareness programmes implemented to promote a gender sensitive "Culture of Safety" among the people and institutions of Aceh  This project will implemented by the Government of Aceh with the oversight of the national government. The Director of Disaster Prevention and Management in Public Administration Directorate General (Dirjen PUM) at MOHA was assigned as National  Project Director. The MOHA has delegated some of the implementation authorities and responsibilities to the Governor/Vice Governor of Aceh who will appoint a Provincial Project Director (PPD). The PPD will be supported by Project Management Unit (PMU) lead by a National Project Manager (NPM). In implementing the project intended outputs, the NPM is supported by National Project Coordinators (NPCs). The Project Associate, reporting directly to the National Project Coordinator (NPC) for output 1 and 2, will provide assistance to prepare detailed work plans comprising of project activities and process required resources, provision of financial and substantial reporting, and monitoring project activities to achieve output 1 and 2 of the project. The Project Associate will be responsible to develop and maintain relationship with project partners in order to assist his/her supervisor in planning, implementing and monitoring project activities for DRR policies/regulation and CBDRR application.
Duties and Responsibilities
II. Key Results Expectation   The Project Associate will report to National Project Coordinator DRR Policy and Community Based Application.   Summary of key function : Support to project management Administrative support to project unit Support to resource mobilization Facilitation of knowledge building and knowledge sharing  More specifically, the Project Associate is to discharge the following functions :   1.  Supports Planning and Implementation of project DRR policy and Community Based Application, focusing on achievement of the following results : Provide overall technical and administrative assistance to the National Project Coordinator (NPC) to achieve project output 1 and 2 as stipulated on project document and directed by Project Board. Assist the NPC in preparing and processing the required resources and project inputs to achieve output 1 and 2 by ensuring that all procurement of goods and services, selection and employment of consultants and contractors, provision and administration of grants are in compliance with Government of Indonesia and UNDP standards. Assist the NPC in developing and updating a contact list, distributing agendas and minutes of meeting, building and maintaining effective and productive relations and network with project partners and stakeholders. Assist the NPC in preparing and processing project input and resource requirement such as Terms of Reference (ToR), Contracts, Letter of Agreements, etc and other inputs (individual and institutional consultancy services, responsible parties, procurement of goods and services, organization of training, meeting, seminars, workshop, etc) through close coordination with UNDP Field Project Office (FPO) and Country Office. Responsible for ensuring compilation and documentation of project results documents such as policies and regulation papers, consultants report, guideline, Letter of Agreement, Memorandum of Understanding, project data- bases, etc are undertaken systematically and properly in close coordination with project support personnel. Assist the NPC in ensuring that project implementation and achievement by partners match with project annual work plans and targets in term of budgets and timeline. Assist the NPC in organizing coordination meetings with project partners (Government of Aceh) as required. Assist the NPC in organizing project lesson learnt process and dissemination in compliance with the quality requirements of the implementing agency, UNDP and other donors. Perform any other tasks assigned to him/her by supervisor.  2.    Ensures Monitoring and Evaluation focusing on the achievement of the following result : Support the NPC in monitoring project progress against annual and quarterly work plan and budget plan Support the NPC in monitoring and evaluating activities implemented by partners using CPRU-UNDP Monitoring Requirement Guidelines as the main reference Assist the NPC in liaising with project partner and UNDP on the conducting of project evaluation 3. Ensuring Reporting focusing on the achievement of the following result : Assist the NPC in preparing and finalizing report activities and documents (workshop and seminar proceeding, policy and regulations papers and guidelines, etc) Provide data and information to the NPC for preparing project progress report (quarterly and annual/financial and substantive) against set target and indicator, with an analysis of evidence of progress towards planned outputs according to schedule, budgets, and inputs provided by the project. Compile and organize project lessons learnt for each output and maintain project documentation (reports, photos, movies, books, leaflet, etc) III. Impact of Results   Under direct supervision of NPC, the Project Associate assumes responsibilities to ensure project implementation and process of inputs are undertaken properly to deliver the intended output 4. Strategic partnership and effective communication is established with partners and project lesson learnt is documented and widely accessible to be disseminated and up-scaled in other provinces and, where appropriate, to other audiences outside Indonesia.
Competencies
IV. Competencies Corporate Competencies Demonstrates Integrity by modeling the UN's value and ethical standards Promote the vision, mission, and strategic goals of UNDP Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies :   Knowledge Management and Learning Share knowledge and experience Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills Strong knowledge and understanding on international, national, and local disaster risk reduction implementation. Excellent speaking and written skills in English and Indonesian with the ability to synthesize project issue in order to compile data and information to prepare activities reports. Maturity and confidence in dealing with senior and high ranking members of national and local institution, government and non-government Competent in monitoring project financial and achievement status and provide feedback to improve project performance and process. Good inter-personnel skills, shares knowledge and experience, a good team player and self management. Consistently approaches work with energy and a positive, constructive attitude, always in control even under pressure. Development and Operational Effectiveness Ability to perform a variety of non-specialized tasks and work processes that are fully documented, researched, recorded and reported. Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems. Ability to perform work of confidential nature and handle a large volume of work. Leadership and Self- management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Remains calm, in control and good humored even if under pressure Demonstrate openness to change and ability to manage complexities Prince 2 training and certification , RMG
Required Skills and Experience
V. Recruitment Qualification Education: Bachelor  Degree (S1) or equivalent in Planning, Public Administration, Economics, Finance, Political Science, Engineering,  Social Sciences or a related field. Experience:  Evidence of at least 4 (four) years of relevant experience at the national and provincial levels in policy development and/or community based projects. Language Requirements Proficiency in English language, spoken and written is essential. Native speaker of Indonesian and understanding of Acehnese is an advantage. ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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